The application form is the first step in the process we use to choose employees. It plays an important part in deciding whether or not we invite you to come for the selection process. Our decision on who to invite will be based on the information you give on your application form, which we will compare with the person specification.
(Due to the information we require we do not accept CVs)
Before you start - Read all the information first to make sure that the job and the conditions are suitable for you particularly the job description and person specification (these documents can be found with the full job advert). Check the closing date to ensure your application form reaches us on time. We will not normally consider application forms we receive after the closing date.
Essential documents to read -
- The job description – this outlines the main purpose, responsibilities and duties of the job
- The person specification – this details what is required from a person to ensure the job is done effectively. The criteria are split into two sections – those that are essential and those which would be an advantage to have but are not classed as essential (desirable). The criteria are grouped into six areas: education, qualifications and vocational training, relevant experience, knowledge and skills, personal characteristics, physical attributes and additional factors.
Completing the form
- Read the instructions on the application form carefully before you enter anything
- Remember that it is quality that counts, not quantity
- Your application form should address the job you are applying for don’t submit the same one for different jobs, unless it is suitable
- Make sure the information you give us is clear, precise and easy to understand
- If you are an internal applicant, you mustn’t take it for granted that the shortlisting panel will know your details. You must make sure that you give full details on your application form
- We don’t make any assumptions about you or your abilities so if you don’t tell us we won’t know
Please read the following instructions carefully as they will help you fill in your application form
Personal details - Your personal details will already be entered onto the form as they should be the same as those you entered when registering. If any of your details have changed make the changes on the application form and it will automatically update your registration. If you are invited to the selection process we will need to see various documents to check the information you have supplied is correct e.g. proof of your National Insurance number.
Education and training - If we ask for a qualification in the person specification, make sure that you give us all the information we ask for, for example, grades, level and length of the qualification/study. You can also include any other qualifications you consider relevant to your application. If we ask you to come to the selection process, we will need to see your original qualification/training certificate(s) or proof from the examining body.
Professional and Technical organisations - Please provide details of any organisations that you are a member of or registered with that you feel are relevant to your application or a requirement of the post you are applying for.
Other training - Include any short courses, seminars or workplace training you have done that you feel are relevant to your application. Indicate the length of course/training.
Employment history - Enter the names and addresses of all your employers both past and present. Start with the your most recent or current employment. Don’t forget work experience and voluntary or unpaid work.
Give brief details of the duties you undertook for each of your jobs. For your current or most recent job we also need your salary/wage, and if you are still employed, the period of notice required by your employer.
Gaps in employment – If there are any gaps in your employment history please tell us why, for example, if you were unemployed, in education etc. You may be asked about this at interview.
References - You need to give details of two people (not relatives) to act as referees. If you have worked before or are currently working, one referee must be your present or last employer. If you are a student, your referee should be your college or university tutor. Your work referees should be people in senior positions who know about your experience, knowledge and skills etc, and ideally have acted as your direct line manager.
We may also need to get references from any of your past employers and may follow up written references by talking directly to referees. We will only contact your referees if you are offered the post.
Please note that as well as asking your referee for their comments on your experience, knowledge, skills, and so on, we will also ask for details about your absence and current disciplinary record.
Skills and experience - Using the person profile, explain how your experience, knowledge, skills and personal qualities meet the requirements of the job. It is not enough just to say that you are able to do the job, give examples of how you have used your skills and experience, showing successful results. But do remember quality not quantity!
Criminal convictions - Having a criminal record will not necessarily bar you from working for us as we do not discriminate against ex-offenders. We will only take account of previous convictions if the nature of the offence is relevant to the type of work you would be doing. If the post you have applied for is exempt from Rehabilitation of Offenders Act 1974 (as stated in the job advert and job/person specification) then you will also be required to tell us about any ‘spent’ convictions you may have.
The job description and person specification and the job advert will tell you whether the job requires a criminal records check and at what level e.g. basic, standard or enhanced. If details given in your application or from the criminal records check indicate any offences that are cause for concern we will discuss this in detail with you either at the selection process or in a separate discussion. The outcome of this discussion may result in us not progressing your application any further or withdrawing a conditional offer of employment.
If you would like advice or guidance regarding a conviction please email the HR Service Centre at DCSTrustJobs@rotherham.gov.uk All enquiries will be dealt with in the strictest confidence.
Please note: Failure to declare a conviction, caution or pending police action which later comes to light could result in dismissal.
Right to work in the UK - Legislation requires all employers in the UK to undertake basic document checks on every person they intend to employ to ensure they are eligible to work in the UK.
Current driving license - You only need to complete this section if there is a requirement in the job description and person specification for you to hold a driving license.
Disabled applicants - We need to know if you consider yourself disabled as all disabled applicants who meet the essential shortlisting criteria are guaranteed an invitation to the selection process. We recognise and welcome our responsibility to remove any barriers in our recruitment process for disabled applicants.
Equal opportunities - We are committed to working towards equal opportunities and aim to make sure that everyone is treated fairly no matter of their:
| gender | marital status | disability | religion | age | race | sexuality |
It is our policy to make sure that everyone is given an equal opportunity in both access to employment and employment practices. Nobody will receive less favourable treatment, or be placed at a disadvantage by conditions or requirements which are not necessary.
Monitoring - We want to make sure that our equal opportunities policy is working so we need you to fill in the equal opportunities monitoring section of the application form. We hope you don’t mind us asking for this personal information but we have a legal duty to monitor information on equal opportunities. Please note that the shortlisting and selection panel do not see this information.
Data protection - We will only use the information on your application form for our recruitment and selection process, and also to check the effectiveness of this process. As we will be able to identify you from the personal details you have given us, we will treat this information as confidential.
If you are unsuccessful, all your electronic application details will be deleted automatically from our system within 12 months. Any paper based details will be confidentially destroyed six months after the recruitment process.
Declaration - You must not try and get support from, or try to influence, any senior employee of Doncaster Children’s Services Trust. This action will disqualify your application.
As you cannot sign the form by submitting it you:
- Agree to us storing and using your personal information for this recruitment and selection exercise
- Confirm all details supplied in the form are correct.
- Doncaster Children’s Service Trust reserves the right to verify any of the data supplied in your application.
Finally - If you need any help or advice in applying for a job or filling in the application form, or if you need this information in your language or in alternative formats contact us at: DCSTrustJobs@rotherham.gov.uk